Alternately there are plenty of tutorials on Youtube that can show you how. It is ok if you don’t know how to install one of these as your IT department can do it for you. Azure Team Ops (fna Microsoft Team Foundation Server).While none of the products include their own version control they link to the industry standard ones that you probably already have in your organisation.Įxamples of Version Management software are: It also means if someone makes mistakes you can roll back those changes quickly and easily. The ability to create versions of your content and be able to roll back or re publish old content from one source is great. This will literally save your life when developing content. It also means you have someone reviewing the content at the same time as someone is developing the content. The ability to have multiple people working on the training manual or other documentation just means you can make it quicker. Or alternatively just have the source files on a shared network drive. To do this you may have to have it in version Control that we will talk more about below. One of the nicest features of most of the tools is the ability to have multiple users developing on the same content at the same time. Link : W3 Schools Website Multiple User Development To learn more about them both you can check out the W3 schools training website here. If they use XML and CSS which is the most used format then knowing a little about both of these will help when you want to do something tricky. If they do then it does not matter how it is saved under the hood. This style of development all depends on whether they use a WYSIWYG (What you see is what you get) style editor. Most of the software products let you develop in a neutral format like XML with CSS or their own plain text with text formatting labels. For HTML5 content you may want a built in search and hyperlinks. In a PDF training manual you may want every new Chapter or Module to start on the right hand side of the manual and to include page numbers. With each of these output formats you have the ability to change settings as to how you want them published. CHM – Compiled HTML or standard windows help.MS Word – Standard Microsoft Office Document.It also means that in the future if another type of output becomes popular then the software will be updated with this output format as well. These are both online and offline formats that is one of the main features of single sourcing software. Multiple Output FormatsĪll of the single sourcing documentation tools allow you to output your content. This could also be something you could reuse in multiple training manuals as well. This may be the safety blocks you use for delivering content in the USA or something that you need to remind your readers in multiple places throughout your training manual. Most of the single sourcing tools allow you to create text snippets that allow you to store text that you use throughout your training manual in one place. To do this you could change your content into HTML5 or eBook format or even protected PDF using an Adobe Online Licensing server. this could be something as simple as lowering the cost of your training by the printing and shipping costs. This means that as the industry changes you can change with it. Bringing your content across into a Single sourcing tool enables you to keep your content and drop it in any current format and for any future format. Whether you currently have training manuals in MS Word, Adobe Acrobat or even Publisher it is important to think about how you digitize that material for use in the future. I have spent many years using these software packages creating training manuals and I am happy to share my experiences with you. I have done personal research on the products and trialed them all as well as attended Madcap Flare Training and Author-IT Cloud training. You develop your content once and then you can publish it in many formats like HTML5 web pages, ePubs or eBooks, PDF, Word and any other formats that may come in the future. To future proof your training manuals and make the content reusable you can use single sourcing software. Do you have training manual content you print for offline use and you would like to now take that online? Do you want to reuse it and publish to multiple formats including those online? Let me share my experiences with you.
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